Club Officers

Thank you for serving your club as an officer. It takes a team to build your club and help your members grow as communicators and leaders - your leadership makes every member's experience possible.

IN THIS SECTION

New to your role?

Start with Club Officer Training to get oriented and connect with district support

Club officer training

Your Officer Toolkit

Everything you need to lead your club this year — training, role guidance, growth resources, and district support — starts here.

Club Officer Training

Training is officer twice a year, and the sessions are already on the District Calendar.

Learn MOre

DISTRICT CALENDAR

Handover Tasks

At the beginning of each Toastmasters year, a few handover tasks make the transition to new club officers go smoothly.

Old and new officers meet: Incoming officers meet with outgoing officers to understand processes, challenges, and opportunities for the new Toastmasters year.
Update signatories: Work with the club’s bank to update the authorized signers on the club’s checking account (usually the Treasurer and President).
Update your club Freetoasthost site: Use this helpful Officer Changeover checklist.
Transfer digital access: Hand over master passwords, administrative rights, and account access — including the club website, Zoom accounts, and social media pages (Facebook, Instagram, LinkedIn).
Transfer physical materials: Pass on the club banner, gavel, timing lights, name badges, and any physical files or manuals to the incoming Sergeant at Arms and Secretary.

Specific Tasks for Each Officer Role

PRESIDENT

Schedule the first Executive Committee meeting to finalize the annual/semi-annual Club Success Plan.

VPE — VICE PRESIDENT EDUCATION

Review pending Pathways progress in Base Camp and meet with members to set their personal goals.

VPM — VICE PRESIDENT MEMBERSHIP

Obtain the current guest roster and plan how to follow up with guests.

VPPR — VICE PRESIDENT PUBLIC RELATIONS

Review the club’s website and social media and plan updates.

TREASURER

Create the new budget, close out previous financial records for an internal audit, and prepare for upcoming semi-annual dues collection.

SECRETARY

Gather historical meeting minutes and organize archives.

SERGEANT-AT-ARMS

Gain access to the club’s physical materials, including the club banner. Learn how to reserve meeting rooms and set up video access for hybrid or virtual meetings.

Resources on Toastmasters International

Club Officer Tools

PDF

Club Leadership Handbook

Download this comprehensive reference guide from Toastmasters International.

Toastmaster Magazine (July 2021): You’re a Club Officer—Now What?Toastmaster Magazine (July 2021): You're a Club Officer - Now What?

Tips and tricks to help you lead and server.